Page 24 - Group Leader Handbook

Professional Conduct

Group Leaders are required to follow the same code of ‘lend’ one to a student.
conduct as our staff:
 Going into Dorms – you should not go into the dorm of the
 Appropriate behaviour – no swearing or inappropri- opposite sex without a member of staff who is staying in that
ate hand gestures or body movements should be building/floor.
displayed in front of students
 If you need to see a student in their room, make sure you
 Alcohol should not impede your work. Alcohol must leave the door open or stand only in the doorway.
not be taken to your rooms, and students must not  You are never to invite a student into your room, or allow a
see, hear or smell the effects of alcohol.
student into your room at any time.
 Your personal life must be kept completely separate
 You must do your upmost to never be alone with a student. If
to your work life e.g. Customers should not become
a student needs assistance, ask another member of staff or
aware of/involved in your personal life, you may not one of their friends to join you. If this is not possible, make
invite guests of any sort into your accommodation
sure the door to the room is left open.
and you should not exhibit personal displays of
affection in front of customers.  You must act professionally at all times, and understand that
you are the responsible adult in charge of the students. Moni-
 You must only smoke in designated areas and never tor your actions and behaviour in front of them.
with students. Never offer a cigarette to a student or
Taking photos of students

This policy aims to provide controls on the taking of images

of the students in our care by staff, contractors or agents.  Images (photography or moving) should show groups (3

The aim of the policy is to provide a framework for using or more) of students rather than individual students.

photography for business use i.e. marketing purposes,  Images should show students at mid/long range and in

though the principles apply to the use of images in an activ- groups, no images or videos of students are allowed to be
ity environment. in close-up/mid shot.
 Photography/filming in the classroom must be organised
Procedures for taking /managing photographs/videos of in advance with the Director of Studies so that students
students
and other Group Leaders have the opportunity to object
 GLs are only allowed to take photographs of their  Photographs/moving images should be anonymous; no
own students in the group information about the student should be discernible e.g.
check that the ID card isn’t visible.
 Students must give their permission to have their  Photos/videos should not portray the students upset/
photo taken and we cannot use any photos that the distressed in any way, nor should they cause upset, dis-
student or their Group Leader objects to. tress or embarrassment.
 The Centre Manager has the right to ask to see any  They can’t disrupt the day-to-day activities of the school
resulting photos and can ask for inappropriate ones
e.g. they can’t stop the activities to take a posed photo/
to be deleted immediately. video shot, they can’t be intrusive to a class and can only
 Churchill House staff have the same right to refuse
take images at long range and not in close-up.
to be photographed as students do, and they cannot
be photographed without their permission.
Consent

Photos/videos that can be taken Under UK and European law images are considered personal

data and consent must be sought before processing (capturing/
 Wide shots of buildings/activities that do not identi- using/storing) that data. If the subject does not allow their con-
fy students sent, any image must be removed immediately.
 Interior shots of accommodation areas where no Students over 16 years old can give their consent to use their

students are present images but any students under 16 may not and we must seek the
parents’ consent. This consent must be given in writing and the
 Group shots of activities in progress where there is individual must understand the way the images are to be used

no focus on any particular students e.g. there is a difference between the image being used on social

Restrictions media or in a printed trade brochure. Note that Group Leaders
or agents cannot give that permission.
 Photos or videos cannot be taken of students in bed-
rooms or bathrooms
 Students/staff must be dressed appropriately e.g.
never in swimming costume/night wear. No photog-
raphy/videoing is allowed in the swimming pool
while swimming is taking place
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